The Ultimate Sales Persistency Guide

One of the most important elements of successful sales engagement is persistence— how many times you go back to a prospect or lead and connect with him or her. To persist means “to continue steadfastly or firmly in some purpose or course of action.” That’s a fairly accurate depiction of the type of consistent follow-up and determination that yields concrete results for sales professionals.

According to a LinkedIn post by business success expert Angela Smith, 48% of leads never get followed up on by sales representatives, and 25% of the sales professionals stop after the second contact. Another 12% ceased attempts after three contacts. In fact, just 10% of sales professionals persist after three contacts with the prospect.

Maybe that doesn’t sound so bad— after all, they tried a few times, right? But the data shows that two or three attempts just aren’t good enough, because 80% of sales are made after 5-12 contacts (Elkington & Oldroyd, 2016; Haliva, 2015). This research is backed up by the Telfer Study, an extensive report recently conducted by the Telfer School of Management on behalf of Vanillasoft.

Five to twelve contacts— that’s a startlingly large number of touches in order to achieve sales success. The trick, of course, is being persistent without being irritating to your potential client.

So why don’t sales professionals make more attempts if its so important? What’s preventing them? What are the consequences of not making the requisite number of contacts?

In the modern era, there are a number of useful ways to engage with a prospect. By using a mixture of these methods, you can figure out which one the client prefers— i.e., which one will be least annoying and most effective.

The types of engagement that seem to work best for modern prospective buyers include phone calls, texts, emails, and instant messages, plus the tried-and-true direct mail piece. According to sales strategists, you’ll see more than double the success rate when you use two communication methods instead of just one with your prospects. An increase of an extra 3-5% occurs when you add in a third communication method.

Another way you can be persistent without damaging the client connection is by helping your sales development representatives become faster and more reliable in their follow-up times. How soon do they get in touch with a prospect after the trigger event? That’s the speed-to-lead, the time that it takes for your team to make the first contact with a new prospect.

The Telfer study shows that the ideal time window for contacting a web lead is between 10 and 60 minutes after they reach out to you. In fact, calling within the first 30 minutes is nearly three times more likely to end in a successful outcome than calling as soon as the lead arrives or waiting more than 24 hours. Unfortunately, an AA-ISP Lead Study found that the average time it takes for sales reps to contact a new lead is 38 hours, and that means you’re leaving a lot of money on the table. Don’t let a hot lead grow cold!

Beyond engagement methods and speed-to-lead, you enter the more complex area of sales cadence— the rhythm your team uses when contacting a potential customer. How much time elapses before the next followup attempt? What’s the gap between second and third outreach, and so on? The type of messaging, the mode of communication, and the spacing between contact attempts is all crucial to landing that sale.

We’re going to review all of that and show you how patience, persistence, and proactive engagement can revamp your selling strategy and lead to a notable leap in your sales successes. Of course, this rewiring of your current strategy might involve altering your pipeline a bit. You may need to think about new sales engagement software that can quickly route the incoming leads to your reps so you can get in that first contact within the recommended speed-to-lead window.

These are significant changes, and change can be uncomfortable. But with these adjustments comes a dramatic increase in productivity, which leads to a boost in sales— and those extra profits are good for everyone at your company.

Right now, you may be thinking about your star salespeople - about how quick they are to reach the prospects and how many calls they make per day. They’re probably working very hard to squeeze in a high volume of calls; but unfortunately, the number of calls per day or hour has no direct impact on win outcomes. The volume of calls alone isn’t what makes sales happen - it’s the persistence, with the right sales cadence, that leads to a win.

Instead of your reps spinning their wheels, trying desperately to reach goals without seeing many genuine conversions, they may need to refocus on quality, not quantity. Longer calls — which implies a quality conversation is taking place — are linked to an increase in success rates; for example, the Telfer Study shows that “for every increase in a minute in call duration, there is 6 times better odds of success with the lead.”

The numbers make sense— if a lead is letting you explain your company’s products or services in more detail, you have a better chance to present all the selling points and convince the prospect to make a purchase. You’re having a quality conversation, and the potential client is finding it interesting and enjoyable. This type of call is not about quantity; you wouldn’t want to hurry to end the call just so you can reach a “call quota” for the hour. Instead, you would spend those extra minutes in the hopes of seeing a successful conversion from lead to customer.

According to Nusair Bawla, writing for Business News Daily, the goal of these longer calls and persistent touches over time is the building of a new relationship. “In building a relationship, you’ll develop a much better understanding of the client’s needs and wants,” Bawla explains. “You’ll get to understand their underlying problems, not just the superficial ones that appear obvious. And once the client knows that you understand them, they are yours.”

Crafting this kind of trust between a sales rep and a prospect doesn’t happen right away; it takes time. That can be frustrating for a busy sales team, especially for the leadership. As a manager or leader in your sales department, you’re under pressure to show results, and you know that there are only so many minutes in a day.

It’s tougher than ever to reach prospects on the phones; as many people won’t answer if they don’t recognize the number. It’s hard to get responses to emails; so many people have overflowing inboxes, and they just ignore the touches from your sales reps. The customer is in control in the modern era. He decides when, where, how, or if to make contact with salespeople. And that reality can be incredibly frustrating.

That’s why it’s so essential to develop patience, for yourself and among the sales professionals on your team. Even though the clock is ticking, even though other leads are on the way, take time to listen to the prospects. Give them time to express their needs and space to tell you what they’re looking for and why they came to you. It’s okay to be silent on the call sometimes, giving them room to think and to answer your questions fully.

To facilitate this transition from a hectic sales atmosphere to a more patient one, you can implement some strategies and tips for improving patience across the spectrum of your sales tasks.

How much time will you spend making calls? How much time will you devote to other types of sales engagement? Who’s on your list for a fourth or fifth touch today? What strategies will you follow to extend those sales calls for a few extra minutes? Thinking ahead and having a plan can help you settle into the moment and find patience. Just remember to keep your plan realistic and stay flexible within those goals.

If you’re having trouble staying quiet while your prospect is talking, mute yourself. If you know the other person can’t hear you, you’ll be more likely to refrain from jumping in with thoughts and suggestions. Instead, you can train yourself to really listen and to wait. Just don’t forget to un-mute yourself once it’s time for you to speak.

What makes you fret and chafe and want to just move on with the conversation or the next task? What type of prospect questions or attitudes frustrate you? When you know your triggers, you can recognize them and develop a way to cope with them, calming yourself and refocusing on the end goal.

What pulls your attention out of the call, off the email you were writing, or away from the instant message you were composing? A distraction might be a coworker’s question, your personal phone, clutter on your desk, or a new lead popping up on your screen. Those things remind you that there are other demands on your time, and they can make you feel stressed and impatient. Unfortunately, you might communicate that stress to the prospect without even meaning to do so. Eliminate distractions if you can— for example, silence your personal phone and turn off pop-up notifications on your computer. If you can’t avoid the distractions, try to focus on completing your current task before you deal with the issue.

Quantity isn’t everything, as we’ve seen; but you probably have a quota, and it’s an important goal to reach. You want to build relationships with your prospects, but you have to be able to let them go for the moment, too. If you still can’t get that one prospect on the phone, it’s okay— move on to the next potential client.

As we’ve seen, about 10% of sales are closed after 4 follow-up contacts, while 80% are successfully completed after 5-12 contacts. The fresh data from the recent Telfer Study reveals that “the average number of contact attempts needed for a positive outcome with a lead is 5.7 for B2B companies and 5.9 for B2C companies.”

The Telfer Study also shows that for some companies, it’s important to make additional contact attempts beyond that 5-12. If you’re in a service-oriented industry or in the wholesale business, you’ll need to touch that prospect a few more times than your counterparts in other industries do, simply because of the nature of your offering and the nature of the modern customer.

Ideally, your team should use a front-loaded sales cadence, which starts with a high speed-to-lead, packs a higher number of touches into the first week, and then tapers off for upwards of a week before repeating, allowing the prospect time to think while still staying present and visible.

Developing a front-loaded sales cadence that is perfect for your business and your industry will take time and a bit of trial and error. Here are some tips to help you get started. experience is responsiveness— speaking to your leads when and how they want to hear you.

As previously mentioned, the ideal window for your first touch with a prospect is 10-60 minutes after the first contact. Get to them too quickly, and they may be scared off; reach out too late, and they may have moved on.

The Telfer Study reveals that “The majority of leads won have an average of 3 to 4 contact attempts made within the first 4 to 5 days of a lead being in the sales cycle.” Make the most of those engagement attempts during the 4-5 days following first contact, possibly setting the goal of contacting your prospect once per day. During this phase, don’t let more than two days elapse before making another touch.

Within the 4-5-day window after your first touch, you could email, text, or call again. According to post by contributor Colleen Francis for the Huffington Post, “Everyone has their own preferred way to communicate. Your job is to find out which communication tool is easier for the prospect.” Your chances of getting a response improve when you experiment with different types of contact. For inbound cadences, try a proven successful combination such as “call, voicemail, email,” repeated until you’ve made 6-10 touches.

After the first week, slow down the rate of your contact attempts, spacing them more widely over the next week. Just a couple of touches are appropriate for the next five days, so you can leave two days between contacts.

Make sure it’s personal and direct, expressing what you want from the client, whether that’s a further discussion of their needs or a desire to communicate information they previously asked for. Keep it between 18-30 seconds long, or you’ll lose their attention; remember to include your number if you’re calling their office phone instead of a smartphone.

Contacting prospects via email can be tricky. If you want to give your email the best possible chance of being opened, do some research to find out when your particular client would be most likely to view the email and respond. Hint: According to Entrepreneur.com, it’s different for B2B prospects vs. B2C prospects. Remember to keep emails short and to use simple, clear language on about a third-grade reading level.

As we’ve seen, the volume of your teams’ calls doesn’t directly increase sales success; it’s more about the number of contacts with the prospect and the quality of those touches. Quality goes deeper than simply talking longer during a call; it also has meaning for engagement methods like voicemails, emails, and messages.

Do your reps use templates? Templates are an excellent time-saving tool— unless they are misused. If a rep fails to personalize the template or sends the same one again to the same prospect, the rep is sabotaging his or her own efforts to close that sale.

In the same way, leaving the same voicemail over and over is counterproductive. In order to make contact effective, your reps need to bring something new to the table every time, whether it’s a fresh selling point, a special deal, or an extra bit of information to create interest.

Training is crucial here. The Telfer research unveiled an important link between a sales rep’s level of experience and his or her chances of closing sales successfully. The greater the experience, the higher the likelihood of success.

Your newer, younger hires won’t have the same experience as the veterans in your department; but you can help them get there with training. In fact, your veteran salespeople could probably use a refresher course as well, especially if you’re implementing new sales engagement software and altering your sales cadence.

Offer plenty of hands-on training, as well as practice runs and role-playing sessions. As your team learns to implement new strategies and try fresh approaches, they will gain the confidence they need to move forward and close sales.

Experienced engagement involves several skills. With the right program, you can build these vital skill sets in your sales reps. Think of this effort as an investment in future sales success, with a guaranteed ROI.

Your reps need to know when to be quiet, how to absorb what the prospect is telling them, and how to use that fresh knowledge to inform the rest of their sales pitch. In addition, the listening skills you teach your sales reps should help them to better adapt, during the call, the rest of their pitch approach. For example, some people hate being asked open-ended questions, and so your reps should be trained on how to identify those prospects and steer the conversation appropriately.

These questions will be different depending on whether you’re a B2B or B2C company, but they should target the core needs of the consumer or business. Tony Alessandra, writing for Hubspot, shares some excellent ideas. He recommends avoiding questions with “yes” or “no” answers, and instead suggests open-ended questions like, “How is your current solution working for you?” or “Could you tell me more about your business?” or “Some of our clients have these specific challenges. Do you find you’re facing similar difficulties?”

It’s helpful to know something about a prospective client’s background, location, age, and other demographics before calling. This way, your rep can craft a more customized sales strategy and begin the call on a more personal, conversational note. Social selling, or warming up the lead, often leads to longer conversations and more positive contacts in the future.

Every person in your sales department should know each product or service inside out, preferably through first-hand experience rather than words on a sales sheet.

Your reps will probably encounter customers who have been shopping around. They know what your competitors are offering and how much it costs; it’s important for your reps to have that information as well. Your sales professionals should know exactly how to flip that conversation around, indicating the rival product’s weak points subtly while highlighting the advantages of your company’s products.

Give your sales reps fresh strategies and training, and you’ll see them improve their success rates as they gain experience, but those elements can only take your team so far. In the digital age, it’s vital to have sales engagement software that supports and facilitates what you’re trying to accomplish with your team.

Customer relationship management (CRM) software that takes a list-based approach doesn’t really support this type of strategic sales plan. A list-based system steals precious time from your reps and doesn’t facilitate the type of rhythmic, repeated follow-up your reps need to do. CRM software and marketing automation systems too often fail to efficiently prioritize leads, or they don’t work smoothly together. Understandably, this can cause stress, distraction, and wasted time for your team.

Instead of list-based systems, consider queue-based sales engagement software that quickly and smoothly doles out the hot leads, automates sales cadence, and streamlines the follow-up process for your reps.

To further simplify the reps’ roles, create one team whose sole job is qualifying leads using a sales engagement platform like VanillaSoft, and form another team that manages the much smaller list of sales opportunities from those qualified leads that have been identified using a CRM platform.

Said another way:

• Marketing automation tools generate marketing qualified leads (MQLs)

• Sales engagement platforms qualify those MQLs and turn them into sales qualified leads (SQLs)

• CRM works those SQLs and turns them into sales wins or losses

If you follow this technology stack, and division of goals, you’ll have better lead prioritization, optimized teams, and more clearly defined processes. Plus, with sales engagement software from Vanillasoft, you’ll have access to performance dashboards so you can quickly see which reps need ongoing training in specific areas.

Persistence, patience, and proactive engagement: they’re all essential to success for your sales team. With buyers setting the timetable and holding all the cards, patience is more important than ever. But you don’t have to twiddle your thumbs, you can be working hard behind the scenes, implementing a carefully refined sales cadence, training your reps to be proactive and engaging, and sourcing the best technology to help you accomplish your goals.

Choose sales engagement software like Vanillasoft, which can automate your desired sales cadence, route leads to your reps more effectively, and record calls so you can use them for training and coaching. It’s not a temporary shortcut to superficial success; it’s a solid bridge from where you are to where you want to be.